Staff Search Compliance Officers

Office of Equal Opportunity Programs

As Staff Search Compliance Officers, you play an important role in monitoring compliance with and disseminating information about Penn's policies and procedures. Together, we can help ensure that search, selection and other employment activities fulfill the letter and spirit of the University's commitment to equal employment opportunity.

Staff Search Compliance Officers Responsibilities

The Staff Search Compliance Officer (SSCO) assists the Office of Equal Opportunity Programs (OEOP) in the monitoring and oversight function. Further, the SSCOs also provide assistance to hiring officers, as appropriate, in filling staff position vacancies.

Providing hiring officers and search committees with information on equal opportunity policies and procedures;

Interfacing with Talent Acquisition in the Division of Human Resources and the OEOP to assist hiring officers in identifying appropriate recruitment resources and strategies, including those which ensure visibility of open positions to persons with disabilities and protected veterans. All positions must be posted on the University’s Careers website. The SSCO should discuss with the hiring manager whether additional targeted posting/publicizing of the position is appropriate based on the expertise that is necessary for the role;

Monitoring and reviewing the search and selection processes to ensure compliance with Penn’s equal opportunity and human resources policies and procedures;

Reviewing all compliance forms for his/her respective school or center to ensure accuracy and compliance with equal opportunity program and human resource policies and procedures;

Consulting OEOP regarding concerns and issues related to allegations of violations of the equal opportunity program and/or human resource policies and procedures;

Signing the compliance form, before an offer of employment is extended, indicating compliance with University policy and that a good faith search has been conducted and reminding the hiring officer of records retention requirements and other responsibilities related to the conclusion of a search; and

Attending regularly scheduled Compliance Officer Meetings and training sessions.

Information for Staff Search Compliance Officers

Staff Search Compliance Officers can contact the Office of Equal Opportunity Programs for any questions.

Email us at oeop@pobox.upenn.edu

Waiver Requests

All schools and centers are required to conduct full and open searches whenever a vacancy occurs; however, we recognize that there may be some limited circumstances in which a waiver of a search to fill a position may be justified.

If the Hiring Officer believes that a vacant position might be eligible for a search waiver, they must submit the following into Workday as a confidential requisition for consideration. The requisition must accompany the waiver justification,  job posting, and job description. All requests for search waivers must be submitted by the appropriate HR Recruiter in Workday, and will be forwarded to the Office of Equal Opportunity Programs for review and consideration.

Go to Workday to Request a Waiver (PennKey required)